Event planners, take note.
We listen to a lot of podcasts every week – we’re always trying to find the ones worth subscribing to in a wide variety of categories, and we like to share the good ones with our listeners, especially if the podcasts in question might be beneficial to our customers – like event planners or VIP hosts, for instance.
[LISTEN: Negotiating the best price for your event venue, part 2 – PODCAST EPISODE]
Whether you put on a local event, good size trade show, large scale conference, or just book meetings and luncheons. This next episode is for all those event planners and professionals who are always on the lookout for the next big thing.
Event managers are always on the move, which makes finding time to listen easy as in the car to a venue, for instance. Many event professionals want to be informed on the latest event trends and news.
We’ve spent some time combing through our subscriptions and pulling out a few that are really geared towards event planners and how to plan events – and we also have several episodes in our own archives that are absolutely fantastic, especially if you’re new to the industry or haven’t quite mastered the art of getting your events to run smoothly yet.
Some of the event planner podcasts that we are featuring in the episode aren’t regularly produced, but they do have a treasure trove of good ideas in them, so we have included them in the list. Others are pushed on a specific schedule and can always be counted on for some fantastic new ideas, discussions about how to head off trouble before it hits your events, or how to make the best of a bad situation.
Show me the money!
We’ve also got a couple of entries that deal with planning on a tight budget, which is always appreciated by a large number of our customers and potential customers. These include ideas about using technology to do your heavy lifting, and where you might be able to get good deals on venues if you’re quick and keep up with the local news in the cities where you plan to host an event.
Why Mobile Apps are a Must-Have for Modern Events
In today’s tech-driven world, event planners who neglect mobile components are missing a golden opportunity. Mobile event apps offer a multitude of benefits that enhance the attendee experience, streamline event logistics, and ultimately contribute to a more successful event. Let’s delve into the key reasons why mobile apps are becoming an essential element of event planning:
Enhanced Attendee Engagement: Mobile apps provide a central hub for all event information, accessible at the fingertips of attendees. Schedules, speaker bios, venue maps, and networking opportunities can all be housed within the app, fostering a sense of preparedness and allowing attendees to plan their experience. Interactive features like live polls, Q&A sessions, and gamification elements can further boost engagement and keep attendees actively involved.
Improved Communication and Networking: Event apps facilitate real-time communication between attendees, organizers, and speakers. Built-in messaging features allow attendees to connect with each other, fostering valuable networking opportunities. Push notifications can be used to send important updates, reminders, or last-minute changes directly to attendees’ phones, ensuring everyone stays informed throughout the event.
Streamlined Logistics and Event Management: Mobile apps can significantly streamline logistical processes for event planners. Features like digital ticketing, registration, and badge scanning eliminate queues and expedite attendee access. Real-time data on session attendance and foot traffic can be collected through the app, allowing organizers to make informed decisions and optimize the event flow.
Increased ROI and Data Collection: Mobile apps offer valuable data analytics capabilities. By tracking app usage, session attendance, and engagement with specific features, organizers gain valuable insights into attendee behavior and preferences. This data can be used to improve future events, tailor content to audience interests, and ultimately demonstrate the event’s return on investment to sponsors.
Building Brand Recognition and Community: Well-designed event apps can serve as a powerful branding tool. By incorporating the event’s logo, visuals, and messaging within the app, organizers can create a lasting positive impression on attendees. The app can also foster a sense of community by providing a platform for continued engagement after the event concludes.
Incorporating a mobile app may seem like an additional task, but the benefits far outweigh the initial investment. By providing a seamless, interactive, and data-driven experience, mobile apps are no longer a luxury, but a necessity for event planners seeking to elevate their events and create a truly successful experience for all participants.